Minutes of 4th November 2021

MINUTES OF THE PARISH COUNCIL MEETING OF BILSBY & FARLESTHORPE

 HOLY TRINTY CHURCH, BILSBY

ON THURSAY 4th NOVEMBER 2021

 

Present: Cllrs Cooper (Chair); L Gaston (Vice Chair); Morley; Wilson-Brown, N Gaston and Matthews (LCC),

No members of the public were present at the meeting.

Mrs M Hoad, Parish Clerk took the minutes.

Cllr Cooper welcomed everyone to the meeting and in particular new Councillor Norman Gaston to his first Council meeting.  As there were no public comments the Chairman opened the meeting for business.

 

294         APOLOGIES

Apologies had been received from Cllr Marsh (ELDC), Cllr Devereux (ELDC) and Cllr Bailey.  It was resolved to accept all reasons for absence.

295         DECLARATIONS OF INTERTEST

                There were no declarations of interest from Parish Councillors at this meeting.

296         MINUTES OF THE MEETINGS HELD ON THE 2nd SEPTEMBER 2021

It was resolved by all that the Chairman sign the minutes of the Council Meeting held on the 2nd September 2021 as a correct record.

297         MATTERS ARISING FROM 2nd SEPTEMBER MEETING

It was agreed that any action items were to be covered in the agenda.   

298         FINANCIAL

A. Accounts to be paid/authorised The Council noted the following payments – Clerks Salary & Expenses Sep/Oct; Unipart Dorman – speed sign bracket £98.40 (authorisation only) Royal British Legion Poppy wreath £17; Mrs D Morley – plants £48.78; Mrs P Wilson-Brown dog min mounts £23.99; HMRC tax £19.40; Alford Garden Services – grass cutting £270.00 and it was resolved to authorise all payments – totalling £727.01

B. Accounts as at end of September 2021 – Bank reconciliation as at end of September had been circulated for review and was accepted as correct, signed by the Chairman and Clerk.

C. Councillors Budget Statement as at the end of September 2021 – the document had been circulated for comment and was noted and signed by the Chairman.

D. Budget Planning for 2022/23 a proposed budget had been circulated for comment, recommendations were made, and it was resolved that the Clerk would amend the budget plan for approval at the Jan 2022 meeting.

E. Changing Bank Account:  Following the proposed closure of Barclays in Alford and the difficulties experienced in changing the bank mandate it was resolved to ask the Clerk to investigate alternative bank account facilities  for the Parish Council.

299         PLANNING

There were no new planning applications for consideration.  The Clerk advised she was still chasing Planning Enforcement for an update regarding Eversleigh.  It was noted that the caravan parked on the Eversleigh site was also now in disrepair and the Clerk was asked to ask planning enforcement whether a caravan not in use could be left on a development site which was also not occupied as no one was living in either the property or caravan.

300         HIGHWAYS

It was noted that the drainage problem in Back Lane, had been identified by Anglian Water and LCC Highways but that no action had yet been taken to rectify the issue.  The Clerk was asked to chase this matter further.  Some of the potholes in Back Lane had been repaired following the FixMyStreet report however some very large ones still remained.  Cllr Matthews asked if pictures and measurements of the remaining potholes could be sent to him, and he would bring these to the attention of Kyra Nettles.  He had visited the sites of Back Lane, Asserby Lane and Thurlby Lane with K Nettles following the PCs reports regarding the poor road conditions.  Works were planned for Asserby Lane.  Major works had been undertaken on Thurlby Lane a few years ago but the road surface had broken up under the weight of heavy farm vehicles.  The lane provided access for one property and the farm only and therefore was low priority for LCC repairs.  Cllr Matthews advised that perhaps a ‘specialist’ solution might need to be considered for this road, perhaps to make it a private road so that local action could be taken considerably sooner.  This was something he would discuss with Highways.

301         COMMUNITY PROJECTS

a. Phone Box project – Farlesthorpe:  Quotes for installation of a defib in the phone box at Farlesthorpe had been circulated and it was resolved to order an AED & cabinet from Community Heartbeat along with installation work.  – Clerk to action

d. Provision of Dog Bins – The Clerk advised the new dog bins were now in situ and being used.  Cllr Wilson-Brown was thanked for arranging instalment of the bins on site.  Some concern was raised regarding Bilsby Dog Field’s clients using the ‘public dog bin’ in Back Lane and it was agreed this would need to be monitored.

c. New Noticeboard – Following discussion it was resolved Cllr N Gaston would contact AR regarding the ironwork undertake on the existing noticeboard.  Cllr Cooper advised she would send the Clerk some links to new noticeboards for comparison of designs and costs.  The Clerk advised she would contact Louth Men’s Shed to see if they could undertake repairs to the board section of the existing iron worked noticeboard. It was agreed that the project of renovations to the existing noticeboard and/or new boards for Bilsby and Farlesthorpe would be undertaken to mark the Queens Platinum Jubilee in 2022.

d. Grass Cutting – It was resolved to ask Alford Garden Services to continue to cut Bilsby Hill for the 2022 season.

e. Speed Sign New Position – following concerns raised by residents of speeding on Alford Road it was agreed to look a siting the new backing plate for the speed sign on the first lamp post as you enter the village from Alford.  It was also noted that the street lighting that had been demolished in a previous traffic collision had still not been replaced and the Clerk advised she would take this matter up again with ELDC and request the assistance of Cllr Devereux. 

 

302         CORRESPONDENCE

  1. Order raised and chq payment sent to Unipart/Dorman for replacement backing plate.
  2. Rural Bulletin update circulated to all.
  3. Flooding in Back Lane -reported on FixMyStreet and direct to Highways.  Followed up with email to … and Anglian Water
  4. Email to Kyra Nettles regarding Thurlby Lane and Asserby Lane – awaiting response.  Both reported on Fix My Street.  Asserby Lane – works now scheduled.
  5. NHS Lincolnshire Engagement Bulletin Issue 7 – circulated to all.
  6. Survey of Living on Lincolnshire coast – circulated to all and published on web site /FB page.
  7. ELDC consultation on Local Transport Plan – circulated to all and published on Web site and FB Page.
  8. Confirmation email from ELDC of additional member seat still available – circulated to all.
  9. Letter emailed to Fairburn regarding support of a Bilsby Litter Picking Volunteer Group.
  10. LALC annual report – circulated to all for information
  11. Quotes for new defib for Farlesthorpe phone box – circulated to all.
  12. Road closure notifications circulated to all and published.
  13. Annual Poppy wreath requested from John Johnson
  14. Email regarding International Day of Older People – circulated to all and published
  15. Mumby Road Railway bridge reported to Highways
  16. Skegness and Mablethorpe Transport Strategy workshop – emailed to all.
  17. Damaged bollard in Back Lane reported to Highways
  18. Planning Enforcement chased re update on Eversleigh
  19. Call for volunteers to join litter Picking Group published on web site and facebook page.
  20. Wellbeing Hub 24 hour call line – emailed to all, published FB and Website.

 

303         DISTRICT COUNCIL REPORT & EVERSLEIGH UPDATE

                Cllr Devereux had sent her apologies for the meeting and there was no further update at this time.

304         COUNTY COUNCIL REPORT

Cllr Matthews had provided an update regarding the outstanding Highways issues as outlined above.  He also brought Councillors’ attention to the Wellbeing Hub 24 hour call line -  for local work being undertaken by LCC regarding mental health matters in the county.

305         ANY OTHER MATTERS/NEXT AGENDA

The condition of the bench on Bilsby Hill was raised by Council and the Clerk was askedto see if Louth <en's Shed could undertake some repair work and add this item to the next agenda.  Other agenda items are as outline above.  Next Parish Council Meeting to be held on Thursday 6th January 2022.

 

298a

    Accounts for payment                                                                              Meeting                   04.11.2021

 

Net

Vat

Total

Chq No

 

 

Unipart Dorman – backing plate (for authorisation only)

82.00

16.40

98.40

100621

 

 

Royal British Legion – Poppy Wreath

17.00

0.00

17.00

100622

 

 

Mrs D Morley – Plants for planters

42.90

5.88

48.78

100623

 

 

Mrs P Wilson-Brown – torques for dog bin mounts

19.99

4.00

23.99

100624

 

 

Mrs M Hoad – Clerk Sep/Oct salary

249.44

0.00

249.44

100625

 

 

HMRC

19.40

0.00

19.40

100626

 

 

Alford Garden Services

225.00

45.00

270.00

100627

 

 

 

 

 

 

Total

£727.01

 

 

                 

There being no further business the Chairman thanked attendees and closed the meeting at 20.10