Meeting Minutes 2021/22

MINUTES OF THE PARISH COUNCIL MEETING OF BILSBY & FARLESTHORPE

 HOLY TRINTY CHURCH, BILSBY

ON THURSAY 2nd SEPTEMBER 2021

Present: Cllrs Cooper (Chair); Gaston (Vice Chair); Morley; Wilson-Brown, Bailey, Willoughby, Devereux (ELDC) and Matthews (LCC),

One member of the public was present at the meeting. 

Mrs M Hoad, Parish Clerk took the minutes.

Cllr Cooper welcomed everyone to the meeting and as there were no public comments the Chairman opened the meeting for business.

281         APOLOGIES

Apologies had been received from Cllr Marsh (ELDC).  It was resolved to accept all reasons for absence.

282         DECLARATIONS OF INTERTEST

                There were no declarations of interest from Parish Councillors at this meeting.

283         MINUTES OF THE MEETINGS HELD ON THE 30th JUNE 2021

It was resolved by all that the Chairman sign the minutes of the Council Meeting held on the 30th  of June 2021 as a correct record.

284         MATTERS ARISING FROM 30th JUNE MEETING

Pricing had been circulated for an additional backing plate for the reactive speed camera to provide a third site for location.  It was resolved to ask the Clerk to order this item.  It was agreed that any other action items were to be covered in the agenda.          

285         FINANCIAL

A. Accounts to be paid/authorised The Council noted the following payments – Clerks Salary & Expenses July/Aug and Glasdon Ltd – Dog Bins £279.60 and it was resolved to authorise all payments – totalling £548.44

B. Accounts as at end of July 2021 – Bank reconciliation as at end of July had been circulated for review and was accepted as correct, signed by the Chairman and Clerk.

C. Councillors Budget Statement as at the end of July 2021 – the document had been circulated for comment and was noted and signed by the Chairman.

286         PLANNING

The Council’s Planning Policy, for actioning applications which are received between meetings, had been circulated for review. It was resolved to amend the policy and the Clerk was asked to update the document to include the agreed comments.  The revised document will be approved at the next meeting.

Applications received for comment:

N/016/01645/21 – ORCHARD LEAZE CARVAN SITE, HUTTOFT ROAD, THURLBY – change of use of existing touring caravan site for the siting of 10no. glamping pods and 6no. log cabins with associated parking.  Following debate, it was resolved to ask for further information regarding this application, with respect to the discharge of foul water and siting of LPG storage.  Clerk to respond to ELDC Planning.

Any additional planning applications received and actioned between meetings are identified in the correspondence list under minute note 289.

287         HIGHWAYS

It had been noted that following FixMyStreet reporting that some holes in Back Lane had been filled by Highways.  However, a large number remained unfilled and just with white dots marking them.  The condition of the passing places also remained a matter of concern.  Cllr Matthews advised that he had been informed that the passing places had apparently not been adopted by LCC although there is signage at these which would appear to be LCC provided.  Cllr Matthews was in the process of asking the new Highways Manager for Bilsby area and contractors about this situation. 

Cllr Willoughby commented on the bad condition of Thurlby Lane, and this had been reported with pictures on FixMyStreet.  It was noted that the condition of this lane had been reported before and no action taken.  Cllr Matthews (LCC) advised that this lane represented a good case to remake the road, but this may be a long waiting game as LCC’s shortfall in highways budget meant prioritising road repairs. Those classed as ‘C’ roads may well have to wait a long time before any action is taken.  Cllr Willoughby asked whether the local farmer could fill the holes within Thurlby Lane, and Cllr Matthews advised although this seemed a very sensible solution there was the issue regarding insurance and liability if an individual was to undertake this.   It was also noted that Aserby Lane was in a poor state of repair and pictures would be submitted onto FixMyStreet.  It was resolved to ask the Clerk to write to the new Highways Manager regarding these specific problems and Cllr Matthews was asked to continue to take these issues forward at LCC. 

Cllr Wilson-Brown advised the meeting of the problem of flooding in Back Lane in front of the White House.  This had recently been reported and sandbags brought out to protect the property however a longer-term solution needed to be found.

288         COMMUNITY PROJECTS

a. Volunteer Litter Picking Group:  A resident had come forward looking to undertake a litter pick in Bilsby.  Loan equipment and refuse bags had been obtained for them by the Clerk.  Councillors suggested the creation of a volunteer litter picking group and asked the Clerk to gauge community interest via the web site, fb page and noticeboards.  Cllr Wilson-Brown asked whether Fairburns could be approached as a large employer in the area to see if they might support this with a volunteer group from their staff. 

b. Community newsletter/engagement:  It was resolved that the Parish Council did not currently have the capacity to create a community newsletter.  Communication channels for residents would remain the web site, Facebook Page and noticeboard and where appropriate more village information would be shared by these means as well as Parish Council news.

c. Phone Box project – Farlesthorpe:  Cllr Bailey had canvassed the interest amongst residents of Farlesthorpe for a defibrillator located in the adopted phone box.  This had met with a positive response, and it was resolved to get further quotes for the purchase/installation of a defibrillator and to progress this project.  Cllr Bailey advised that he would look into cleaning up the box and cutting back the surrounding tree branches in the Autumn when the leaves were down. 

d. Provision of Dog Bins – The Clerk advised the additional dog bins had been ordered and delivery was expected shortly.

e. New Noticeboard – Following discussion it was resolved to repair the noticeboard in Bilsby as it had marked the Queens last Jubilee.  A new noticeboard would be sought for Farlesthorpe to mark the Queens Platinum Jubilee in 2022.  The Clerk was asked to obtain some pricing and designs for consideration. 

289         CORRESPONDENCE

1. Email from resident looking to undertake litter pick.  Equipment and bags obtained for resident and item added to agenda.
2. Lalc News – circulated to all.
3. Cllr Mathews Briefing – emailed to all.
4. Email from Dan Clayton regarding tree planting for Parish Councils emailed to all – no further action
5. Town and Parish e-news - emailed to all. Info regarding Louth markets published on web site.
6. Notice of Parish Council vacancy – published on FB, web site and notice board.
7. Consultation notice on planning application N/016/01488/21 – Cosy Nook, Sutton Road, Bilsby – emailed to all for consultation/comment.  Objection made on ELDC web site as per Cllrs responses.  5 Cllr objected.
8. Email from Jackie Todd re Renewal of Public Space Protection Order – emailed to all no further action.
9. Consultation notice on planning application N/016/01459/21 Willow Tree Sutton Road – emailed to all for consultation/comment.  Support for application received from 5 Cllrs. Support comment logged on ELDC planning portal.
10. Condition of Back Lane Road surface reported on FixMyStreet with pictures and emailed information sent to Cllr Matthews.
11. Authorisation to order dog bins obtained from Cllrs and copy of proforma invoice emailed to all.
12. Request from Cllr Morley regarding hedge in Back Lane – Estate agents contacted by telephone to report problem – hedge trimmed back.
13. Pictures of condition on Thurlby Lane provided by Cllr Willoughby and circulated to all – reported on FixMyStreet.
14. Email from Chloe Rutt regarding Local Listing Project – emailed to all, no further action.
15. Temporary road closure on Sutton Rd from 04.10.21 – 07.10.21 - emailed to all published on web site, FB and will be added to noticeboards. 
16. Email with price listings for additional backing plate for reactive speed sign circulated to all.
17. LALC conference information – emailed to all (Clerk to request authorisation to attend and split costs with T&S PC)
18. Planning decision notice for Willow Tree, Sutton Road Approved – circulated to all
19. Notification of planning application for Land East of Spendluffe Ave, going before ELC planning committee on 2nd Sep – Circulated to all.
20. Planning application N/016/01645/21 – Orchard Leaze caravan site – circulated to all to be included on agenda – 02.09.21.
21. Planning decision notice on Felice, Alford Road Approved – emailed to all.

290         CO-OPTION TO THE PARISH COUNCIL

The Parish Council had received an application to join the Council from Mr Norman Gaston.  Following discussion, it was resolved to co-opt Mr Gaston as a member, and he signed his declaration of acceptance of office.  The Parish Council still has a vacant seat to fill and will continue to encourage any residents that might be interested in joining as a member. 

291         DISTRICT COUNCIL REPORT & EVERSLEIGH UPDATE

Cllr Devereux advised the meeting the ELDC had now agreed the new strategic alliance with South Holland DC along with Boston TC to create a larger operating group.  ELDC would retain its identity as a DC but would benefit from the costs savings of being part of the larger alliance.  Cllr Devereux reported that the new dog rues will come into effect from 16th November 2021 giving greater protection to coastal areas and council owned play areas.  She also advised that she had just received notification that the Spendluffe planning application had received approval and expressed her disappointment at this decision.

The Clerk asked Cllr Devereux if she could assist in following up the re-instating of two lampposts in Bilsby which had been reported for replacement well before lockdown and no action had yet happened. 

Cllr Marley asked if there was any update on the planning enforcement for Eversleigh as she noted it was 3 yrs to the date when this issue had first been submitted to ELDC.   Cllr Devereux understood that legal action regarding Eversleigh was still ongoing but had no additional update.  It was resolved to ask the Clerk to right to planning enforcement for an update on this matter and some timeframes for future action to be undertaken.    

292         COUNTY COUNCIL REPORT

Cllr Matthews advised there was now a new Local Highways Manager at LCC – Kyra Nettle and he would progress the highways issues raised with her.  Cllr Wilson-Brown asked about the opening of the Boathouse café and Cllr Matthews informed the meeting that issues still existed regarding the access road and parking which were currently being worked on. 

With regard to highways issues Cllr Matthews informed the meeting that residents in Hanna had complained about road conditions to him.  However, as Hannah and Markby do not have any representation in the form of a Parish Council/Meeting he asked whether Bilsby PC would be able to provide them with any support.  It was agreed that if the residents of these villages wished to meet and form representation of some sort, they could contact Bilsby PC for guidance and or support. 

It was also raised that an increase in flies had been noted in the area and this had predominately been put down to the chicken sheds and transportation of chicken muck.  Cllr Matthews advised if this was a noticeable problem to report this formally to ELDC environmental health department and they could investigate. 

293         ANY OTHER MATTERS/NEXT AGENDA

 Cllr Morley advised the seat on the church green needed repair and asked that this could be looked at.  Other agenda items as outline above.  Next Parish Council Meeting to be held on Thursday 4th November 2021

285a

    Accounts for payment                                                                              Meeting                   30th June 2021

There being no further business the Chairman thanked attendees and closed the meeting at 20.25