Meeting Agenda April 2025 to March 2026

Annual Statutory Meeting 8th May 2025

BILSBY & FARLESTHORPE PARISH COUNCIL

The Annual Statutory meeting of the Bilsby & Farlesthorpe Parish Council will be held on Thursday 8 May 2025 at Holy Trinity Church, Bilsby commencing immediately following the Annual Parish meeting.

Councillors are hereby summoned to attend.

Prior to the council meeting commencing there will be a period of not more than 15 minutes when any member of the public present may raise matters. Once the Parish Council meeting commences members of the public are not allowed to speak unless permitted by the Chair.

Signed:         M Rudd  Parish Clerk                                              Date:  30 April 2025

AGENDA

  1. Welcome and Opening Remarks - Chair
  2. Election of Parish Council Chair (Sign Declaration of Acceptance of Office)
  3. Election of Parish Council Vice-Chair (Sign Declaration of Acceptance of Office)
  4. Reappoint Parish Clerk as Responsible Financial Officer
  5. Apologies for Absence and acceptance of any reasons given
  6. Public Participation – members of the public are invited to discuss local matters
  7. Declarations of Interest in items under the Localism Act including any requests for dispensation
  8. To approve as minutes of the Parish Council Annual Statutory meeting held on 9 May 2024
  9. To Approve and Sign the Annual Governance & Accountability Returns (AGAR) 2024/25:
    1. Certificate of Exception 2024/25 (to be signed by Chair)
    2. Annual Internal Audit Report 2024/25
    3. Annual Governance Statement 2024/25 (to be signed by Chair)
    4. Accounting Statements 2024/25 (to be signed by the Chair)
  10. To Approve the Parish Council Standing Orders
  11. To Approve the Parish Council Financial Regulations
  12. To Approve the appointment of Parish Clerk on a permanent basis with effect from 8 May 2025
  13. Clerks Report on Outstanding Matters (not covered on the agenda):
    1. Email 30 March 2025 – ‘High Court Order: ‘Designating Chicken Manure as Waste’
  14. Financial Matters:
    1. To approve the outstanding payments: Clerks Salary - £352.35
    2. To confirm receipt of Precept 2025/26 - £4,370
    3. To approve the Employee Liability Insurance 2025/26 - £214.00
  15. Planning Matters:
    1. N/050/01957/02 KINDSELLA HOUSE, ALFORD ROAD, FARLESTHORPE – remove agricultural occupation condition – Application Approved
  16. To receive any general updates from LCC and ELDC Representatives
  17. To discuss and agree a transition plan to move Parish Council email communications to secure ‘gov.uk’ email
  18. Any other Matters for general discussion (not decision) or items for next agenda
  19. Date of next meeting: Thursday 3 July 2025 at 7pm