6th November 2025
BILSBY & FARLESTHORPE PARISH COUNCIL
MINUTES OF THE MEETING HELD on 6 November 2025 at 7pm in Holy Trinity Church, Bilsby
Present: Cllrs A. Carolan (Chair), D Coppack, E. Cooper, J. Hudson and N. Simmonds.
Also present: Mr M Rudd (Parish Clerk). Cllr G Marsh (ELDC). No members of the public in attendance.
PUBLIC FORUM
There was no Public Forum.
153. WELCOME
The Chair welcomed everyone to the meeting at 19.00 hours.
154. APOLOGIES
Apologies were received from Cllrs N Gaston & D Morley (Bilsby & Farlesthorpe Parish Council), Cllr S Devereux (ELDC) and Cllr M Beecham (LCC).
155. DECLARATIONS OF INTEREST
Cllr Coppack declared an interest in planning application 03409/25/FUL
156. MINUTES OF THE MEETING HELD ON 4 SEPTEMBER 2025
Proposed, Seconded and RESOLVED that the minutes of the meeting, having been circulated and read, were approved and signed by the Chair.
157. TO RECEIVE ANY UPDATES AND CORRESPONDENCE NOT ITEMISED ON THE AGENDA
A letter of thanks was received from Bilsby Church for the recent Parish Council grant to support church maintenance.
The Clerk updated Councillors on planning advice received from ELDC for village gates.
Ownership of the defibrillator located at Bilsby Spar had been established and the British Heart Foundation had been notified. Parish Councillors discussed options for purchasing a further defibrillator through an ELIF Grant, that will be managed by the Parish Council and sited elsewhere in Bilsby.
158. FINANCIAL MATTERS:
a. Payments for approval:
M Rudd - Clerk Salary - £356.04
Microsoft 365 Licence Renewal - £84.99
Alford Garden Services - £540.00
Proposed, Seconded and RESOLVED to approve.
b. To note the Financial Monitoring Report and Bank Reconciliation as at 31 October:
Noted by Councillors.
c. To approve the grass cutting contract 2026:
Proposed, Seconded and RESOLVED to appoint Alford Garden Services to carry out grass cutting on behalf of the Parish Council in 2026 at the same cost as 2025.
159. PLANNING MATTERS:
a. 03016/25/OUT TWO WAYS, SUTTON ROAD, BILSBY: outline erection of one dwelling – ELDC approved outline planning
b. 03409/25/FUL LAND AT POULTRY UNIT, ASSERBY ROAD, ASSERBY: erection of 4no. poultry units and associated works – whilst broadly supportive of the plans, Councillors were concerned about the amount of increased traffic turning onto A1111 and some clarification was requested on the proposed design. Comments sent to ELDC.
c. 03444/25/RVC LAND EAST OF SPENDLUFFE AVENUE, ALFORD: Councillors concerned about proposed roads and sewerage and requested clarification from ELDC.
160. TO APPROVE PARISH COUNCIL MEETING DATES FOR 2026
Proposed, Seconded and RESOLVED to agree meeting dates with some amendments due to unavailability.
161. TO RECEIVE ANY GENERAL UPDATES FROM LCC AND ELDC REPRESENTATIVES
ELDC – Cllr G Marsh updated Councillors on the Local Government Reorganisation. Information sharing sessions held has been positive but a final decision is not expected until next year with elections taking place in 2027.
Cllr Marsh also noted the latest ELIF Grant availability and the Parish Council agreed to look into applying for a grant to purchase village gates, an additional defibrillator and longer term funding for a village Christmas Tree.
LCC – no report due to absence.
162. ANY OTHER MATTERS FOR GENERAL DISCUSSION (NOT DECISION) OR ITEMS FOR THE NEXT AGENDA
Cllr Carolan proposed purchasing a Christmas Tree for the village which was supported by Councillors. Funding options were discussed and Cllrs Marsh & Devereux (ELDC) stated they would be able to support some of the costs of the initiative through the ELDC Councillors Community Grant.
Cllr J Hudson resigned from the Parish Council with immediate effect due to relocating away from the Parish. Cllr Hudson will handover managing the defibrillator at Farlesthorpe to the Clerk.
163. DATE OF NEXT MEETING
Thursday 8 January 2025
Topics will include Church Grounds maintenance, speed detection device and budget / Precept setting for 2026/27.
164. THERE BEEN NO FURTHER BUSINESS, THE MEETING CLOSED AT 8:05PM