Annual Statutory Meeting 7th May 2026
BILSBY & FARLESTHORPE PARISH COUNCIL
The Annual Statutory meeting of the Bilsby & Farlesthorpe Parish Council will be held on Thursday 7 May 2026 at Holy Trinity Church, Bilsby commencing immediately following the Annual Parish meeting.
Councillors are hereby summoned to attend.
Prior to the council meeting commencing there will be a period of not more than 15 minutes when any member of the public present may raise matters. Once the Parish Council meeting commences members of the public are not allowed to speak unless permitted by the Chair.
Signed: M Rudd Parish Clerk Date: 27 April 2026
AGENDA
1. Welcome and Opening Remarks - Chair
2. To Elect the Parish Council Chair and to sign a Declaration of Acceptance of Office
3. To Elect the Parish Council Vice-Chair and to sign a Declaration of Acceptance of Office
4. To Reappoint the Parish Clerk as Responsible Financial Officer
5. Apologies for Absence and acceptance of any reasons given
6. Public Participation (maximum 15 minutes)
7. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members Register of Interests
8. To approve as minutes of the Parish Council Annual Statutory meeting held on 8 May 2025
9. To Approve and Sign the Annual Governance & Accountability Returns (AGAR) 2025/26:
a. Certificate of Exception 2025/26 (to be signed by Chair)
b. Internal Audit Report 2025/26
c. Annual Governance Statement 2025/26 (to be signed by Chair)
d. Accounting Statements 2025/26 (to be signed by the Chair)
10. To Approve the following Parish Council Policies:
a. Standing Orders
b. Financial Regulations
c. Code of Conduct
11. Clerks Report on Outstanding Matters (not covered on the agenda):
a. Letter to “BADGE” dated 8 April 2026
12. Financial Matters:
a. To approve the outstanding payments:
i. Clerks Salary (9 March – 3 May 2026) - £323.28
ii. Zurich Insurance – see c. below
b. To confirm receipt of Precept 2026/27 - £4807.00
c. To approve the Employee Liability Insurance 2026/27 – Zurich Insurance - £214.00
d. HMRC VAT 126 Claim 2025/26 - £143.11
13. Planning Matters:
a. 03815/25/RVV Orchard Leaze Caravan Site, Huttoft Road, Thurlby – vary condition of use of existing touring caravan site – Full Planning Approved
14. National Grid: Eastern Link 3 & 4 – Targeted Statutory Consultation under Section 42 of the Planning Act 2008 – Awaiting Comments
15. National Grid: Great Grid Upgrade – Outer Dowsing Wind Project – Update from Community Liaison Meeting held on 29 April 2026 – Cllr Carolan
16. To note the UKSPF GRASSroots Scheme Application for Funding
17. Defibrillator located at Farlesthorpe telephone box - Update
18. To receive any general updates from representatives of outside bodies:
a. East Lindsey District Council
b. Lincolnshire County Council
19. Any other Matters for general discussion (not decision) or items for next agenda
20. Date of next meeting: Thursday 9 July 2026 at 7pm